The main complaint I hear about getting organized, maintaining lists, etc. is that it’s so constricting. People feel like slaves to their To Do lists, chained to their project notebooks and their Crackberries.
I would argue that these people are not truly organized at all, for the goal of organization is the greatest goal there is: freedom.
What does freedom look like?
It’s tomorrow morning, and you’ve just woken up. You’re really craving a croissant from a sidewalk cafe — in Paris. Sixty minutes later, you’re in your car, on the way to the airport.
Your initial reaction this was probably: “Impossible! Only a rich person who didn’t work could do that.” But you’d be wrong. If they’re not organized, even a billionaire couldn’t make it out the door that fast. However, if they are truly organized, someone with just a small amount of money in the bank can be out the door within the hour, and more importantly, they’ll be able to enjoy an entirely stress-free trip.
Consider the aforementioned scenario through the eye of organization:
6:00AM - Your computer starts playing your favorite motivational song while displaying a random inspirational quotation on the screen. This encourages you to jump right out of bed and conquer the day. Of course, since you got to bed at a reasonable time last night, and since you’ve been exercising regularly and eating very healthy, you were wide-awake, anyway.
6:02AM - As you sip the coffee that your timed coffee pot just finished brewing, you decide you want a real Parisian croissant.
6:04AM - You pop open Google Calendar and check your obligations for the week. You see that Aunt Bertha is coming to town Friday night at 6pm.
6:05AM - You pop open del.icio.us and click your “travel +compare” tag, which pulls up the three best travel comparison sites. You search for roundtrip tickets to Paris, along with a rental car and a hotel. Each travel site already has your preferences, frequent flyer numbers, and credit card number saved. While those pages load, you click your “travel + coupons” tag and find the coupon for $100 off an international fight you received in an email last Wednesday. You also click your “paris” tag and remember that you’ve been meaning to visit the Rodin Museum ever since you saw Frank Wildhorn’s “Camille Claudel” musical.
6:08AM - You find and book a round-trip flight that leaves in three hours, and returns Friday morning, leaving you ample time to unpack and pick up Aunt Bertha at the airport. You check the weather in Paris and see it’s going to be chilly enough for a light jacket.
6:10AM - You hop in the shower and run through your AM scaffold. As you complete each step in your hygiene routine (brush teeth, moisturize, etc.), you put the necessary items in your travel bag, which sits at the ready under the sink. It already contains travel-sized samples of most necessities, like shampoo, toothpaste, and shaving cream, along with a small comb and a spare manual toothbrush (so you can leave your Sonicare at home).
6:40AM - You’ll be gone for three days and three nights, so you grab three of each type of clothing. Since your color-coded wardrobe only contains clean, in-season clothes that fit you well, and since your regular exercise habit means you don’t have to try anything on to make sure it fits, packing is effortless.
6:43AM - You check your tickler files for the next few days. It’s your cousin John’s birthday on Saturday, so you’d planned to drop his card in the mail on Thursday. You decide you’d rather it arrive early rather than late, so you put it on your suitcase to remember to drop it in the mail on the way out to your car. (It was already filled out, addressed, and stamped.) Your electric bill is due on Wednesday, but that’s on auto bill-pay — no problem.
6:45AM - You activate your “travel” Gmail filter that forwards email from your main two clients to your Blackberry world phone, and set an autoresponder on your personal account notifying your friends that you’re in Paris and will respond to email when you get back. You update your Facebook status for good measure.
6:47AM - You check your trusty “Travel Checklist.” It reminds you to make sure you have no liquids in your carry-on (a quick rummage through your bag reveals a bottle of sunscreen, which you leave out); to bring a snack (you grab a few pre-measured bags of oat bran from the pantry); and to get your passport (which you quickly grab from your fireproof box). You text your best friend, who has your spare apartment key, and let him know you’ll be gone, and change your personal voicemail message to let callers know you’re out of the country.
6:53AM - You leave a voicemail for your boss, faking a stuffy nose.
6:55AM - You grab a stack of magazines from your “Read/Review” pile, so you can throw them out as you read them and won’t have to lug already-consumed material back home, and your iPod.
6:56AM - You leave for the airport — early.
Let’s not forget the things you didn’t even have to think about:
- Your will and power of attorney paperwork is in order, in case you eat a bad croissant;
- Your wallet has everything you need in it, and nothing more;
- Your car has a full tank, so you don’t need to stop on the way to the airport;
- Your iPod is synced with the latest music, movies, podcasts, and audiobooks, so you can learn on-the-go;
- Your Moleskine is already in your bag, along with a handful of pens;
- Your finances are in good enough shape that you have the financial ability to afford this trip.
How “restrictive” do you think a strong organizational system is now?
And don’t forget all the various meds you might need. In my case 3 days worth of diabetes supplies.
I like the idea. I’m off to Ireland to visit my family!!
Comment by Bernard Farrell — September 6, 2007 @ 2:39 pm
[…] Martin presents How to Leave for Paris in 56 Minutes posted at Sufficient […]
Pingback by Doing it Differently Blog Carnival, 12th Edition | Today is that Day — October 1, 2007 @ 6:49 pm
Thanks for the scenario. Neat! Question: did you actually do this?
Comment by Matthew Cornell — October 16, 2007 @ 6:00 am
I didn’t leave for Paris in 56 minutes, but I did leave for Europe (London, Brussels, Budapest, Athens) for a month on a few hours’ notice, and I regularly pack up and drive across the country on 30 minutes’ notice or less
Comment by Marina Martin — October 21, 2007 @ 8:27 pm
oh wow, this is a wonderful post and you got exactly what I was saying on Clutter Control Freaks - and that is absolutely MY reason for being organized, the freedom!!!
Thanks for commenting!
Comment by Marcia Francois — October 30, 2007 @ 8:19 am
[…] system. My friend Marina Martin has pointed out numerous times — see her fantastic post on how to leave for Paris in an hour — that organization systems like GTD can actually free you up to be more prepared for any […]
Pingback by Is this Getting Things Done: The Movie? « fysigunk.us — March 3, 2008 @ 6:38 pm